527 student reasons

[Kafui123]

Summary of Changes

This update improves the Labor Status Form adjustment workflow by enhancing email communication and making adjustment details visible to users.

Key Changes

Added a new email template for labor status form adjustments, including a link for supervisors/students to review and add adjustment reasons.

Updated the adjustment form UI so users can now see which fields were changed compared to the original submitted form.

Fixed the issue where adjustment emails were previously empty — the email now correctly includes the message: “Labor Status Form Adjusted” along with the adjustment link.

How to Test

Switch to the 527StudentReasons branch

• git checkout 527StudentReasons

Set Term:

• first go to Administration > manage terms > click 2025-2026 and set primary forms due and adjustment due way in the future so that this allows the new labor status form to be created without restriction on hours assigned and allow term state to be open.

Create New Labor Status Form:
-Select supervisor, Department, Term that you just set, Start Date & End Date, Student and Position.

• Click Review button and click submit.

Approve the form:

• Go to Administration > Pending Forms > Pre-student Approval and select the form you want to approve and click Skip Student Approval for Selected Forms button. than click skip student approval in the modal
• Then go to Pending Labor Status Forms select the form you want to approve and click Approve Selected Forms and click Approve Selected when the model popped up.

Make an Adjustment to the approved form:

• Go to Supervisor Portal and select All Active Terms Department All Supervisor and All students and click all checkbox of limit form status, you will see as Approved the person you have submitted.
• click their name and head to their labor history. Click their box and click the adjustment form.
• and change whatever you want in the adjust labor status form like hours per week and add a note and submit changes

Check your email — you should now receive a populated adjustment email containing:

Subject: “Labor Status Form Adjusted”
Body: Dear Elaheh Jamali,

An adjustment has been made to your Labor Status Form by Scott Heggen.

Please follow the attached link to verify information needed for the approval of an adjusted form: http://localhost:5001/studentOverloadApp/6

Sincerely,
Labor Program Office
labor_program@berea.edu
859-985-3611

If the link is clicked you will be directed to:

(Previously, this email was blank.)

Expected Results:

Adjustment email is no longer empty.

The email includes the correct template and link.

The adjustment form clearly displays old vs. new values as well as an option for the student to add their reason for wanting an adjustment.

[ojmakinde]

Comment

[ojmakinde]

I ran the branch, created a new LSF, got the student to accept it, and while it was pending, I changed the number of hours to 20, triggering an overload. After doing that, an email was sent, and when I clicked the email link, I got this bug:

This is also what the email looked like, just to ensure I was following the correct instructions:

[ojmakinde]

Also, why don't you put information regarding the overload in the email? It's a bit bland and doesn't provide any information about the role or what's being adjusted from first glance

[Kafui123]

Also, why don't you put information regarding the overload in the email? It's a bit bland and doesn't provide any information about the role or what's being adjusted from first glance

This was how it was set up already... I just used the pre-existing template.

[Kafui123]

I ran the branch, created a new LSF, got the student to accept it, and while it was pending, I changed the number of hours to 20, triggering an overload. After doing that, an email was sent, and when I clicked the email link, I got this bug:

This is also what the email looked like, just to ensure I was following the correct instructions:

I followed the steps you described above, but I did not get an error. Perhaps we can review it together tomorrow, if possible.

[ojmakinde]

This is strange. If we assume there can only be one adjusted field, then this department change would not lead to an overload. Since you're treating adjusted change like there's only one possible change, you're overwriting the old value and new value that I would assume to be the hours. This implementation is a bit strange and we should talk about it

[ojmakinde]

Still unresolved

[Kafui123]

I think the adjusted change allows for multiple adjustments, not just one. Also, if the adjustment happens to be only the department then that will be treated as a regular adjustment and not an overload adjustment.

[MImran2002]

when I typed it in the notes which is basically a change I believe it still doesn't detect the adjustment